Roster & families
Every wrestler with grade, division and contact details, and their parents or guardians linked once, even when siblings share them. Bring an existing roster in from a spreadsheet.
For youth wrestling clubs
Your whole club, one roster.
Wrestlers, families, registrations, weigh-ins, gear and coach paperwork, in one place your volunteers can use from their phones. No more spreadsheets passed around the gym.
30 days free, no card needed. One price for the whole club.
Features
Everything the club office does, without the office
Online registration & payments
Your own registration pages with the questions and waivers you choose. Families sign up and pay online (in full, in instalments or as monthly dues) straight into your club's Stripe account, or by cash or check; you add them to the roster in a click. Past seasons stay as they were.
Schedule & who's going
Practices (including repeating ones), competitions and events, a public schedule and calendar link for families, and who's going, answered in the app or from an email.
Weigh-ins
Record weights fast at practice, from a phone or a scanner, and see each wrestler's weight over the season.
Gear, compliance & coaches
Track whatever your club hands out or requires, for wrestlers and coaches: singlets and shirts with sizes, deposits and returns, membership cards, background checks and training, with expiry dates, proof documents and anything expiring soon flagged.
Reports & exports
Outstanding items, gear inventory, results and more, ready to filter on screen or download to Excel.
Email families
Send updates to all families, one division, or only those still missing something. Each family gets its own copy, with an unsubscribe link.
Your club, your look
Your logo and colour on every screen, and your own sign-in page to share with volunteers.
Getting started
Up and running in an evening
We set up your club
Tell us your club's name and who runs it. You get your own sign-in page and an invitation by email.
Bring your roster in
Import last season's spreadsheet, or add wrestlers as they register.
Invite your volunteers
Coaches and helpers join by invitation, each with the access they need.
Pricing
One price for the whole club
Unlimited wrestlers, coaches and volunteers. Every feature included. Start with 30 days free; no card needed.
Yearly
$349/ year
One payment a season. Best value.
Monthly
$35/ month
Pay as you go; cancel any time.
Prices in US dollars, per club. Discount codes can be entered at checkout. See refunds & cancellation.
FAQ
Questions clubs ask
Do parents need an account?
Only to register online: they create one on your registration page, or you invite them. Then they see just their own children, keep their details up to date, pay, and say who's going. Families who don't sign in still get your emails.
Can we bring in our current roster?
Yes. Import a spreadsheet (CSV) from whatever you use today. You choose which column is which, and the import checks for duplicates before anything is saved.
Does it work on phones?
Yes. Every screen is built for a phone first, so weigh-ins and quick updates happen right at practice.
Who can see our data?
Only the people in your club, with the role you give them: Owner, Admin, Editor or Viewer; parents see only their own children. Clubs are kept apart inside the database itself, so one club can never see another's data.
We practise in more than one place. One club or several?
If the same people run every location and your Admins may see every wrestler, set up one club with locations: wrestlers belong to one or more locations, and the schedule, roster, reports and family emails can each show one location. It's still one price. If a location has its own leaders who shouldn't see the other locations' children, its own bank account, or its own seasons, set it up as a separate club; people can belong to several clubs and switch between them.
How is our information kept safe?
Everything travels over encrypted connections, and each club's records are kept apart inside the database itself, not just hidden on screen. Volunteers can turn on two-step sign-in or passkeys, uploaded documents need an extra check to open, and the data is backed up every night.
Do you sell or share our data?
Never. Your club owns its data. The app has no ads and no tracking, and card details are entered on Stripe's secure page, so they never reach us. See our privacy policy for the details.
What happens when the free trial ends?
Subscribe any time during the 30 days; you won't be charged until the trial is over. If you don't subscribe, the club becomes read-only: everyone can still see everything and download reports, and nothing is deleted.
Can we cancel?
Any time, from the Billing page. Everything keeps working until the end of the period you paid for. See the refund and cancellation policy for details.
Contact
Start your free trial, or ask us anything
Tell us about your club and we'll set it up, usually within a day. Or write to support@pinroster.com.